Discover New Possibilities at Raffles Family Office
Raffles Family Office (RFO) offers a comprehensive, one-stop family office solution by providing a wide range of services including independent asset management (IAM), advanced wealth solutions, fund services, risk & resilience services. Our holistic approach ensures we cover all aspects of family governance and family constitutions from end-to-end. Headquartered in Hong Kong and Singapore, Raffles Family Office is also incorporated in Taipei, Shanghai, Beijing and Bangkok.
At RFO, we are people first – people who can think beyond labels. We are one dynamic and entrepreneurial team that values fun, respect and solidarity – just like a family. We are committed to fostering a workplace that nurtures a diverse yet inclusive corporate culture that supports professional growth. We believe that this will enable us to create true values and deliver better support for our clients.
Primary Responsibilities
- Manage complex and frequently changing calendars, ensuring efficient scheduling and resolution of meeting conflicts.
- Coordinate and organize meetings, including preparing materials, arranging logistics, and handling follow-ups.
- Arrange comprehensive travel plans — flights, hotels, ground transportation, and itineraries.
- Process and track expense claims accurately and promptly.
- Liaise professionally with internal teams and external partners on behalf of the executives.
- Handle calls, correspondence, and other administrative tasks with discretion and efficiency.
- Provide event support when needed and other ad hoc assignments as requested.
Requirements
- Minimum 5 years of administrative or executive assistant experience, including at least 3 years supporting two or more C-suite executives.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and calendar management tools.
- Fluent in English, Cantonese, and Mandarin (both written and spoken).
- Discreet, reliable, and able to perform effectively in a fast-paced, dynamic environment.